Prep Network Docs

Overview

Below are some frequently asked questions about our showcases and what our directors' responsibilities are at the event. Please review this, and if you have any questions, please reach out to those below.

Showcase Director's 5 Keys

1. Face of the Brand & Pre-Event Setup — Owns all pre-event setup and branding; the visible face of Prep Network on-site.

2. Run of Show & Check-In — Executes the event start-to-finish, ensuring all activities start and stop on time; owns the full check-in process; responsible for all event set-up and takedown.

3. 100% Checklist Completion — Full completion of all event checklist items, no exceptions.

4. Point of Contact & Problem Resolution — The single point of contact on-site for parents, players, and vendors; resolves any issue that arises.

5. Staff Oversight & Communication — Responsible for all event staff on-site, ensuring they abide by policies.

Run of Show

How are teams created for competition?

For basketball, teams are randomly generated based on class and height. We're currently working on improvements to this process — over the next few months we'll be rolling out an update to incorporate player rankings into team creation.

Can I create my own teams?

No — see above. This isn't something we can scale that way, but we appreciate the feedback.

Can I request a change to date, time, or location after it's set for the upcoming season?

Direct these requests to jenna@prepnetwork.com. Several factors go into these decisions — we welcome and appreciate all feedback, but that doesn't mean we'll always change the showcase. Please be as detailed as possible on the why when you reach out.

I have a coach interested in working — who do I contact?

Direct these requests staffing@prepnetwork.com, When reaching out, include:

brand name
event date
location
first and last name
email
phone number

How do you select your staff?

Directors select their own staff, and while some staff are also sourced at the organizational level, all selections are based on the same criteria.

At least 50% of our staff must be college coaches, with a maximum of two coaches from the same club or program (including the host facility)

All staff must be 18+, professional in appearance and communication, physically capable of handling event demands, and either familiar with Prep Network standards or willing to be briefed beforehand.

Why aren't there more college coaches at events?

Staffing with college coaches is genuinely challenging, and it's something our team thinks about constantly. The availability of college coaches depends heavily on the time of year: when showcases fall during active college seasons or recruiting dead periods, coaches simply aren't available.

Geography plays a role too, since events in areas with fewer nearby college programs have a smaller pool to draw from. Recruiting calendars, travel constraints, and program obligations all factor in. Despite these challenges, we hold a firm standard of at least 50% college coaches at every event if possible.

Feedback is always welcome, but we ask that you come with specifics and solutions rather than general statements. Instead of "the event wasn't good" or "the staff wasn't great," tell us exactly who underperformed, which directors or staff members should not be invited back, and what specifically didn't work in the run of show.

If the facility wasn't the right fit, let us know and suggest alternatives. The more specific and solution-oriented your feedback is, the more actionable it becomes for our team.

This kind of detailed input directly shapes how we build the next event schedule. Some changes can be made across an entire series right away, while others may need to wait until the current series wraps before we can implement them. Either way, don't hesitate to reach out; we take all feedback seriously and will analyze it and make adjustments wherever we can.

I have someone interested in directing an event — who do I contact?

We currently have Regional Operations Managers who hire all of our directors, so please see the map below and reach out to them directly. When reaching out, include:

brand name
event date
location
first and last name
email
phone number

Regional Overview

Great Lakes - Pat Buchanan - pat@prepnetwork.com
West - Josh Enoch - josh@prepnetwork.com
East - Pat Buchanan - pat@prepnetwork.com
Upper Midwest - Josh Enoch - josh@prepnetwork.com

Min Attendees / Per Court Ratio

Player Capacity by Sport (multiplied by courts/fields secured to determine Max Attendees per event)

Volleyball — 20 per court
Basketball — 40 per court (5v5 only) / 30 per court (3v3 & 5v5 events)
Football — 160 per full field (showcase format)
Lacrosse — 90 per field
Softball — 48 per field
Soccer — 72 per field

Min Attendees Needed to Run

Minimum threshold to run an event — not a target. Our team continuously monitors registration counts and space utilization to assess event viability against the financial picture.

Brand	Min. Attendees
Lacrosse	30
Soccer	44
Softball	48
Basketball	24
Volleyball	32
Football	25